Overview
To calculate equipment costs, we take the number of hours a piece of equipment was used on the field tickets, times the hourly cost of that piece of equipment. The article below will first demonstrate how to set up the hourly rate vs hourly cost on a piece of equipment, and then how to add equipment to the field ticket.
Equipment Costs on Desktop
To see the Job Costing Report go to Reports -> Job Reports -> Job Costing
.png)
Set up Hourly Rate and Hourly Cost on Desktop
1. Go to File -> List Management -> Quotes, Jobs, & Invoices-> Equipment -> Equipment
2. Highlight a piece of equipment and click “Modify”.
3. Update your Cost and Rate.
Cost: The amount that equipment costs you to run per hour. Some of the factors that make up this price are fuel, maintenance, future repairs, etc...
Rate: The amount you charge per hour to the customer for use of that equipment.
Add equipment to Field Tickets on Desktop
Go to a field ticket and add or modify an assigned task
1. On the "Assign Task to a Field Ticket" window that appears, click “Itemize”, next to Equipment.
2. The "Enter Equipment Used On This Field Ticket" window will appear.
Click “Add New”
3. Highlight your equipment and click “Select”.
4. Add in time used.
Equipment Costs on Portal
The Job Costing Report is coming soon to Portal.
It will allow you to see what each Job costs you and what each category inside the job cost.
Set up Hourly Rate ad Hourly Cost on Portal
1. Go to More-> List Management -> Quotes, Jobs, & Invoices -> Equipment -> Manage Equipment
You could also access it from More-> List Management -> Shop -> Equipment -> Manage Equipment
2. Find a piece of Equipment and either double click on it or select the ellipsis -> Modify
3. Update your Cost and Rate.
Cost: The amount that equipment costs you to run per hour. Some of the factors that make up this price are fuel, maintenance, future repairs, etc...
Rate: The amount you charge per hour to the customer for use of that equipment.
How are equipment costs figured for the Job Costing Report?
Make sure you have your costs on your equipment set up. Costing comes from the actuals on the Field Ticket.
If you charge $125.00 an hour for a piece of equipment and it is added to the Field Ticket and is used for 2 hours, $250.00 will be added to the task associated with that equipment.
When pricing the Field Ticket, you can mark the equipment as billable if you want that to be included to bill to the customer.
On an invoice that will show as an equipment charge.
Job costing for equipment will come from the Field Ticket. The equipment price on the job costing comes from the cost to you per hour. The billable cost is the rate you decide to charge the customer.
In this example we charged the customer for 2 hours at 125.00 per.hr for a total of 250 in equipment costs on the invoice.
On the job costing report this job has an equipment cost of $150.00 because the Auger is $75.00 an hour for the company to run.
Add Equipment to Field Tickets -Office
On a Field Ticket click the ellipsis to open a task. One the task click Itemize for equipment. From there you can add a new piece of equipment or modify an existing one.
Fill in the hours the equipment was used, and if the equipment will be billable to the customer.
It will automatically be associated with the task you are adding the equipment to.
Add equipment to Field Ticket -Tech
A tech can add equipment to a Field ticket by going to the equipment section and click Add, Select the equipment, assign the time to the task.
