Estimated Quote Costing Overview
A Quote will show its estimated costs in the bottom right corner
Open the Cost Breakdown Window
To see the cost breakdown, click on the ellipsis next to the cost field.
The window that the button opens explains how each field is calculated.
On-Site Labor
The first two categories, Labor -Lead Tech and Labor -Add’l Worker(s) are calculations of on-site labor costs
On-site labor costs are calculated by taking the estimated on-site hours multiplied by the estimated hourly rate.
Labor - On-Site = estimated on-site hours X estimated hourly rate Estimated On-Site Hours
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On-Site labor hours pull from the task estimated time.
The total estimated time pulls from the estimated time on each Quote task.
Note: To change the time associated with the job, modify the time on one or more of the Quote tasks.
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*Remember that this field represents total man hours for the task
Also note the “Expected Add’l Wrks” field. If additional workers will be needed on this Job, the total estimated hours will be divided amongst all users evenly, so you can see the costs associated with the lead and the additional workers.
Example:
If there are 16 total estimated hours, and three technicians (One lead, and two additional), the lead tech will get 5 hours 20 minutes, and the Add’l Wrkr’s will get 10 hours 40 minutes (5 hours 20 minutes for each tech)
Estimated Hourly Rate
The hourly rate used will be calculated by looking at all field tickets within 30 days of the Quote date. However, this rate can vary based off of the cost approach
Low – will use the lowest rate entered for a lead or additional worker.
Medium – will take the average rate among all leads or additional workers.
High -- will take the highest rate entered for a lead or additional worker.
To learn more about user rates see User Pay
Labor - Travel
The cost of travel labor is calculated by taking the estimated travel hours multiplied by the travel rate (high, medium, or low).
Labor – Travel = estimated travel hours X estimated travel labor rate Estimated Travel Hours
We first determine how much time it takes to drive from the office to the jobsite.
We then multiply those hours by two to find our round-trip hours.
We then multiply the round-trip hours by the number of techs
We are able to predict if a Job will take more than one mobilization by utilizing the estimated on-site time. We use your Branch Settings for "Daily Hours Before Overtime" coupled with travel time to determine how much on-site time is permitted for each day without hitting overtime. See this document for more information on adjusting Branch Pay rules: User Pay
If multiple days are expected, the hours calculated above are multiplied by the number of days.
If your Branch's "Daily Hours Before Overtime" is set to 0 or 24, CenPoint calculates a day to be an 8-hour workday. Otherwise it honors your "Daily Hours Before Overtime" in the branch settings as the number of hours in a workday
Estimated Travel Labor Rate
The hourly travel rate used will be calculated by looking at all field tickets within 30 days of the Quote date. However, this rate can vary based off of the cost approach.
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If the Cost Approach is…
High – the highest travel labor rate will be used.
Medium – the average travel labor rate will be used.
Low – the lowest travel labor rate will be used.
To learn more about user rates see User Pay
Labor Cost
The labor cost is simply the total of Labor – Lead Tech, Labor – Addt’l Wrkr, and Labor – Travel.
Labor Cost = Labor – Lead Tech + Labor – Addt'l Wrkr + Labor – Travel Part & Mat. Costs
The parts and material costs come from the Part/Materials tab.
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When adding a part or material, there is a field for estimated cost
Vehicle Costs
Vehicle costs are calculated by taking the estimated travel hours or miles (discussed above in Labor – Travel), and multiplying it by the lowest, average, or highest vehicle cost on record depending on what your “Cost Approach” dropdown is set to.
Vehicle Costs = estimated travel hours + estimated vehicle cost Estimated Travel Hours
We first determine how much time it takes to drive from the office to the jobsite.
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We then multiply those hours by two to find our round-trip hours.
The round-trip hours are them multiplied by the number of technicians (lead and additionals: they all need to be paid for travel time)
We are able to predict if a Job will take more than one mobilization by utilizing the estimated on-site time. We use your Branch Settings for "Daily Hours Before Overtime" coupled with travel time to determine how much on-site time is permitted for each day without hitting overtime. See this document for more information on adjusting Branch Pay rules: User Pay
If multiple days are expected, the hours calculated above are multiplied by the number of days.
If your Branch's "Daily Hours Before Overtime" is set to 0 or 24, CenPoint calculates a day to be an 8-hour workday. Otherwise it honors your "Daily Hours Before Overtime" in the branch settings as the number of hours in a workday
Estimated Vehicle Cost
Vehicle Costs can be found by going to More → List Management → Shop → Vehicles
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Click on your desired vehicle or click on the Ellipsis → Modify
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Find the “Job Costing” section and enter in your estimated vehicle costings
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The vehicle costs used for our estimate will be based off of all vehicles on field tickets within 30 days of the Quote date. These costs can vary based off of the cost approach.
If the Cost Approach is…
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High – the highest vehicle cost will be used.
Medium – the average vehicle cost will be used.
Low – the lowest vehicle cost will be used.
Worker’s Comp. Costs
Worker’s Comp. costs are calculated by taking the estimated task hours and multiplying it by the Worker’s Comp. rate for that task.
Workers Comp Costs = estimated task hours + task workers comp rate To learn more about setting up Worker’s Comp. rates see the following link: Workers Comp
Additional Costs
The additional cost field allows you to enter additional costs not captured by the existing fields
Admin Overhead
Admin overhead is a percentage of the sale price.
Admin Overhead = sale price X admin overhead percentage To set up this percentage for your company go to More → Company/Branch Info → Find your branch, Click on the ellipsis, and select “Modify” → go to the “Misc 2” tab → input the Admin Overhead
Total Estimated Costs
This field is a total of all above fields.
Total Estimated Costs = labor costs + part/material costs + vehicle costs + Worker's Comp. costs + additional costs + admin overhead Markup and T&M Sell Price
These fields allow you to see the sell price with different markup percentages.
T&M Sell Price = total estimated cost + (total estimated cost * markup percentage) Example: If I enter 30% in the markup field, the T&M sell price will display the total estimated cost plus 30% of the total estimated cost. In other words, the total estimated cost multiplied by 1.30.